SPECIAL INSTRUCTIONS
Shared Instrumentation Grant Program (S10) – PAR-09-028
Contracts & Grants is implementing the following procedures in support of the March 23, 2009, proposal deadline for S10 Shared Instrumentation Grants.
Contracts & Grants will accept the administrative components of S10 proposals to be submitted for review prior to the receipt of the research plan. Accordingly, please complete and submit all administrative components of S10 proposals, including the budget and all other administrative elements, along with a completed OSR Approval Form and required attachments, to Contracts & Grants as soon as possible for review.
Contracts & Grants will hold final submission of proposals to grants.gov until notified in writing by the principal investigator that the research plan for the proposal has been uploaded in Cayuse, the UCSF-approved system for the submission of these proposals. The final deadline for submission of fully completed S10 proposals to Contracts & Grants is 9:00 a.m., Thursday, March 19.
Due to the unprecedented volume of proposal submissions expected under the American Recovery and Reinvestment Act, the Office of Management and Budget has issued written warnings regarding the potential failure of grants.gov systems. Accordingly, we strongly encourage proposals to be submitted to Contracts & Grants as soon as possible for final submission to grants.gov. Federal guidance encourages the complete and final submission of proposals 60-72 hours before the grants.gov deadline in order to address system errors and warnings.
Validation through grants.gov may require up to 48 hours. If there are errors or warnings on a submitted proposal, you will be contacted by your assigned Contracts & Grants analyst to make the necessary corrections to ensure that the proposal is submitted by the grants.gov deadline of Monday, March 23, 2009, at 5:00 PM local time. After validation by grants.gov and acceptance of a proposal into the NIH Commons, you will have 48 hours to correct transmittal errors only; e.g., garbled text or poorly transmitted pages.
For advice on proposal preparation, please email StimulusTeam@ucsf.edu.
If you have questions related to the submission of your proposal, please contact the Contracts & Grants Proposal Team Helpdesk at 415/476-2977 between 8:30 a.m. and 12:30 p.m., Monday through Friday. You may also contact Debbie Caulfield at debbie.caulfield@ucsf.edu or 415/476-2782.
General Campus Instructions on S10 Proposal Submission
1. OSR Approval Form
Please make sure that the OSR Approval Form is filled out correctly and completely. All fields must be filled in. All signatures must be obtained.
http://www.research.ucsf.edu/cg/forms/UCSF%20OSR%20APPROVAL%20FORM%20instructions.pdf
2. Use of the Proper Base Code
It is important to apply the proper base code. This will speed the processing of your award when it is received.
http://acctg.ucsf.edu/extramural_funds/emf/FA_BaseCodes/FA_Base_Codes.pdf
3. Follow Cost Accounting Standards
Review your budget to make sure that what is charged to your grant is allowable under cost accounting standards for federal proposals.
http://www.acctg.ucsf.edu/extramural_funds/policies/index.htm
4. Apply Correct Facilities and Administrative Cost Rate
The proper F&A rate should be applied as directed in your proposal.
http://www.research.ucsf.edu/cg/memo/cgIDC.asp
5. Attach a PI Waiver if Needed
To submit a grant through Contracts & Grants, a waiver of PI status is required if an individual does not have PI status.
http://www.research.ucsf.edu/cg/forms/cgUCSFform.asp